Admissions

Admission Policy

Requirements for Admission

1. Freshmen
   • Report Card Form 138-A, MSU-SASE Rating Card,
   • Certificate of Good Moral Character and Birth Certificate (PSA)
2. Old Students
   • Report of grades of the previous semester
   • College Clearance
3. Transferee
4. Employee’s Dependent
5. Cultural Communities
6. BP 337 Grantees
7. Others

For Students with Disabilities (PWD)

1. Admission Policies aforementioned also applies to Persons with Disabilities (PWD)
2. Students with disabilities are advised to take courses/programs that will suit to their capacity.
3. Students with disabilities are given priority for admission in the University.
4. A special lane is provided for PWD’s during admission.

Retention Policy

• A grade of “4” means conditional failure.
  • Only one re-examination is allowed which must be taken within one academic year from the date the grade of “4” has been received.
  • If the conditioned grades are not removed within the prescribed time, it becomes a “5”
   
• A mark of “Inc.” shall be given to a student who fails to appear for final examination or comply with other prescribed requirements due to illness or other valid reasons.
  • The deficiency indicated by the grade of “Inc.” must be removed within the prescribed time; otherwise, the grade becomes “5”.
  • The period for the removal of grades of “Incomplete”, must not extend beyond one academic year from the time the grade was received.
  • If a student passes an examination for the removal of an “Inc.” he shall be given a final grade of “3” or better; if he fails, the final grade shall be “5”.
  • Re-examination shall be permitted only for the purpose of removing grades “Inc”.
  • A student is not allowed re-examination for the purpose of improving his grade.
   
• A mark of “W” means final examination is waived on the date scheduled and shall be taken later.

• • In remedial classes a non-credit course in Mathematics or English, “P” and “R” means “PASSING” and “REPEAT”, respectively.
    • If the student receives a grade of “2” or better in the corresponding remedial course, he shall automatically be given a credit of 3 units either in Mathematics or English 1.
    • The grades of “P” and “R” shall not be computed for scholarship and other purposes.
    • If the performance of the student enrolled in a remedial course for the second time is “R”, he shall be given a grade of “5” and this will be computed for scholarship and other purposes.
     

Scholastic Delinquency

(based on Chapter 51 of the University Code)

The faculty of each college or school in consultation with the Dean or Director of academic units and upon approval of the Vice President for Academic Affairs shall implement suitable and effective rules governing undergraduate delinquent student, subject to the following minimum standards:

1. 1. Warning – Any student who obtains final grades at the end of the semester below “3” in 25 percent to 49 percent of the total number of academic units in which he is registered shall be warned through the Registrar, by the Dean or Director to improve his work;
      • and his load shall be limited to the extent to be determined by the Dean or Director; Provided, That this shall not apply to students who receive final grades in less than 6 academic units.
      • Probation may be removed:
        • By raising the number of units passed to over 50 per cent of the total number of units in which he has final grades by passing removal examinations, or waiver examinations, or by removing “Inc.” grades before the close of the registration of the next succeeding term.
        • By passing in more than 100 per cent of the units in which he has final grades in the succeeding term.
         
   2. Probation – Any student who, at the end of the semester obtains final grades below “3” in 50 percent to 75 percent of the total number of academic units in which he has final grades shall be placed on probation for the succeeding semester.
      •  In accordance with the preceding article, any student who again fails in 50 percent or more of the total number of units in which he receives final grades shall be dropped from the rolls of his college or school subject to the provisions of the following article.
        • A student dismissed under the preceding articles who has grades of “4”, “Inc.” or “W” may take removal examinations or waiver examinations or may complete his grades before the close of the next registration period.
        • If after taking the examination, the units in which his grades are below “3” constitute less than 76 per cent or 50 per cent (see A & B above) of the academic units in which he has final grades, his dismissal shall be lifted.
        • If he fails to take the removal examinations before the close of the next following term, his dismissal shall be final, and he can no longer take removal examinations.
        • The phrase “next registration period” in the above rule refers to the period following his suspension.
      • Any student dropped from one college or school shall not ordinarily be admitted to another unit of Mindanao State University.
        • However, in extraordinary cases where the student’s natural aptitude is along another line than that where he failed, he may, on recommendation of the University Committee on Scholarship and Delinquency which maybe created for said purpose, be allowed by the President to enroll in another college, school or department where his natural aptitude may be developed.
         
   3. Dismissal – Any student who, at the end of the semester obtains final grades below “3 in at least 76 percent of the total number of academic units in which he receives final grades shall be dropped from the rolls of his college or school; Provided, That this shall not apply to students who receive final grades in less than 9 academic units.

1. Permanent Disqualification – Any student who, at the end of the term, obtains final grades below “3” in 100 percent of the academic units in which he is given final grades shall be permanently barred from readmission to any college or school of the University, Provided, That this shall not apply to student who receive final grades in less than 12 academic units.
   • Likewise, any student who has dropped in accordance with Article (4) and (5) and again fails so that it becomes necessary again to drop him, shall not be eligible for readmission to any college or school of the University.
   • The scholarship rule regardless permanent disqualification in Art. 404 does not apply to cases where, on the recommendation of the instructor concerned, the faculty certifies that the grades of “5” were due to the student’s unauthorized dropping of the subject and not to poor scholarship.
     • However, if the unauthorized withdrawal takes place after the mid-term and the student’s class standing is poor, his grades of “5” shall be counted against him for the purpose of this scholarship rule.
   • The Committee on Scholarship and Delinquency shall deal with these cases on their individual merits and shall recommend to the President that the student be dismissed and be allowed to transfer to another department or college, or be placed on probation; but in no case of readmission shall the action be lighter than probation.
   • No readmission of dismissed or disqualified students shall be considered by the Deans and Directors without the approval of the Academic Planning Committee.