Office of the Vice Chancellor for Administration and Finance
Vice Chancellor for Administration and Finance
Prof. Sheila J. Loable, MS
Vice Chancellor for Administration and Finance
0908-810-7845
Contact Number
[email protected]
Institutional Email
Domain
About OVCAF
The Office of the Vice Chancellor for Administration and Finance serves as the university’s central administrative unit responsible for ensuring efficient, transparent, and effective management of financial resources, administrative services, and operational support systems. The office is committed to strengthening institutional capacity by maintaining sound fiscal management, streamlined administrative processes, and well-coordinated support services that enable the university to achieve its academic and strategic goals.
More specifically, the office oversees budgeting, accounting, procurement, property management, and general administrative services to ensure compliance with government regulations and institutional policies. It facilitates the efficient allocation and utilization of resources, supports infrastructure development and maintenance, and ensures the smooth delivery of essential university services. The office also promotes accountability, operational efficiency, and continuous improvement in administrative systems and financial management practices. Furthermore, it works closely with other university units to support institutional development, sustainability, and the effective implementation of programs and initiatives across the university.
Offices
Accounting Office
Atty. Junaira D. Miondas, CPA
University Accountant
Contact Number: 0908 810 7846
Office Email: [email protected]
The Accounting Office records all processes relating to receipt and disposal of university financial resources and thereby renders reports on these. In doing so, it is ensured that required supporting documents are complied with. Furthermore, the office is responsible for recording accounts, tracking assets and expenditures, managing payroll, and keeping track of critical financial documents of the university.
Cash Office
Ms. Angela Q. Sanchez
Acting University Cashier
Contact Number: 0908 810 7847
Office Email: [email protected]
The Cashier’s Office is mandated to safeguard and secure all funds received from the Department of Budget and Management (DBM), other National and Local Government Agencies, private entities, students and the general public. The office guarantees that all money collected on a particular day is deposited immediately on the following day in an Authorized Government Depository Bank and all disbursements are made in accordance with the generally accepted accounting and auditing rules, regulations and procedures. The office is also tasked with the management of various fees: tuition fees, library fees, athletics fees, graduation fees, certification fees and other student miscellaneous fees. Moreover, the Cashier’s Office is responsible for the monthly salaries, overload honoraria and other fringe benefits and claims of employees, as well as, the Maintenance and other Miscellaneous Expenses (MOE) for internal and external Suppliers/Creditors.
General Services Office
Engr. Jamil M. Domagay
Director
Office Email: [email protected]
The General Services Office serves as the university’s support unit responsible for ensuring the efficient delivery of essential operational, maintenance, and logistical services that sustain a safe, functional, and well-managed campus environment. The office is committed to maintaining the university’s physical facilities and support systems to enable smooth academic, administrative, and institutional operations. More specifically, the office oversees campus maintenance, repair services, janitorial and sanitation management, waste management, security coordination, transportation support, and other general services necessary for daily university operations. It facilitates the upkeep of buildings, grounds, utilities, and equipment to ensure functionality, safety, and sustainability. The office also coordinates with various units to respond to operational needs, manage service requests, and implement facility improvement initiatives. Furthermore, it contributes to the university’s commitment to providing a conducive learning and working environment by ensuring that all general services are delivered efficiently, responsibly, and in accordance with institutional standards and regulations.
Human Resource Management Office
Usman D. Disalongan, J.D.
Director
Contact Number: 0908 810 5637
Office Email: [email protected]
The Human Resource Management Office (HRMO) acts as a focal office for hiring, compensating, managing and developing the workforce of the university. It is the goal of the office to select the most qualified, competent, and skilled individuals to become important members of the organization. Furthermore, the office ensures that the needs of the individuals in both professional growth and personal development are met while executing their duties. It is the office’s lookout that the equivalent remuneration for the services rendered by the employees is satisfied subject to their performance. HRMO is composed of four (4) sections, namely: Personnel Service System Section; Records & Classification Section; Evaluation & Promotion Section, and Training & Development Section.
Procurement Office
Assoc. Prof. Engr. Nelson P. Benares, Jr.
Director
Contact Number: 0908 810 5634
Office Email: [email protected]
The Procurement Office (PO) is responsible for implementing the governing principles, specific procedures and processes embedded in RA 9184 known as “Government Procurement Reform Act”. It helps in promoting equitable, fair competition, efficient, effective and prompt procurement of goods and services to the advantage of the government. The Procurement Office serves and responds to all procurement needs of all university units and offices. To ensure efficiency of operation, the Procurement Office coordinates with all Finance offices namely; Budget, Accounting, Cashier, Internal Audit Services, Supply Management Office, and the approving authority, the Chancellor. Furthermore, the process of procurement involves all units of the university which emphasizes that no government procurement shall be undertaken unless it is in accordance with the approved Project Procurement Management Plan/Annual Procurement Plan (PPMP/APP) of the procuring entity. The office likewise creates a network, open communication and coordination with suppliers, in order to achieve its objectives and maintain harmonious relationships with external partners.
Business Income Generating Office
Rhea M. Ayop, MBM
Director
The Business Income Generating Office serves as the university’s strategic unit responsible for managing, developing, and sustaining income-generating projects and entrepreneurial initiatives that support institutional financial growth and resource sustainability. The office is committed to enhancing the university’s self-reliance by creating opportunities that generate additional revenue while aligning with its academic mission and public service mandate. More specifically, the office oversees the planning, implementation, and monitoring of various income-generating activities, including business ventures, partnerships, leasing arrangements, and other entrepreneurial projects within the university. It facilitates feasibility studies, project development, financial management, and operational support to ensure that income-generating initiatives are viable, efficient, and compliant with institutional and government policies. The office also promotes innovation, resource optimization, and sustainable business practices that benefit both the university and its stakeholders. Furthermore, it contributes to the university’s long-term development by strengthening financial stability, supporting academic and infrastructure needs, and fostering a culture of entrepreneurship and economic responsibility within the institution.
Finance Division Office
Atty. Daniel M. Galzote, CPA
Director
Office Email: [email protected]
The Finance Division Office serves as the university’s core financial management unit responsible for ensuring the proper planning, allocation, monitoring, and reporting of the institution’s financial resources. The office is committed to maintaining fiscal integrity, transparency, and efficiency in all financial operations in support of the university’s academic, administrative, and developmental goals. More specifically, the office oversees budgeting, accounting, disbursement, financial reporting, and compliance with government accounting and auditing standards. It ensures the effective utilization of funds, monitors financial transactions, and provides accurate and timely financial reports to support decision-making and institutional planning. The office also coordinates with various units to ensure proper fund management, resource allocation, and financial accountability. Furthermore, it contributes to the university’s sustainability by upholding sound financial practices, strengthening internal controls, and supporting the efficient implementation of programs and projects across the institution.
Housing Management Office
Mahid A. Macalawi, J.D.
Director
Contact Number: 0908 813 8507
Office Email: [email protected]
The Housing Management Division is responsible for supervising all residential facilities inside the university, namely: student dormitories, the Bachelor’s Quarters, the Guest House, all university cottages, and other structures erected in the campus that are built in full or partially with the University funds and resources. The function of the office includes formulating housing rules and regulations together with the Housing Awards Committee and recommending guidelines for policy enactment regarding maintenance, upkeep, and proper disposal of university residential facilities.
Supply Management Office
Lorraine M. Dagalangit-Sarigala, MS
Director
Contact Number: 0908 810 5630
Office Email: [email protected]
The Supplies Management Office (SMO) is mandated to manage, expend or utilize all resources of the University in accordance with law and regulations and safeguard against loss or wastage through illegal or improper disposition, with view to ensuring economy, efficiency and effectiveness in the operation of the government. It receives supplies, materials and equipment and prepares necessary documents to process payment and issues supplies and equipment based on the Project Procurement Management Plan (PPMP) of the end user and the approved Requisition and Issue Slip (RIS). The Office also maintains the inventory of stocks on hand and prepares quarterly requests of supplies. Moreover, SMO is in charge of keeping files of all properties and equipment of the University, conducting inventory-taking activities of all properties of the University, facilitating disposal of waste material and issuing and retrieving textbooks.
